Record the supplier invoice you owe, then record payment when it actually happens.
1. Start the bill
Go to Purchases → Bills and choose New Bill. Choose a template if asked, then select the correct vendor in the editor.
2. Enter supplier details
Review the supplier’s bill number and date, due date, currency, items, quantities, costs, tax, and relevant accounting choices.
3. Save and preview
Save the bill and preview its details. If an approved purchase order already exists, review conversion from that order rather than creating a duplicate bill.
4. Check the amount owed
Return to Bills and check the remaining balance and due date. Use Manage Payments → Record payment only for money actually paid.