Tracking time across multiple projects can be challenging, especially when dealing with separate billing rates, budgets, and team assignments. Invoice Crowd’s time tracking tools ensure you can efficiently manage time logs for different projects while maintaining accurate billing and progress monitoring.

Project Time Tracking Features

1. Project Setup

For each project, you can configure:

  • Unique Billing Rates: Assign project-specific rates for tasks, staff, or overall hours.
  • Budgets: Define project budgets to monitor cost and time limits.
  • Team Assignments: Allocate team members to relevant projects.
  • Billing Preferences: Choose fixed cost, project hours, task hours, or staff hours for billing.

2. Time Entry Methods

a. Single Entry Mode
Use this mode for daily task updates or one-off time entries:

  • Select your project from the list.
  • Choose the specific task within the project.
  • Enter time details:
    • Date of the work.
    • Duration in HH:MM format or start and end times.
    • Notes (optional) for additional details.
    • Billable Status: Mark the time as billable or non-billable.
  • Save the entry to log the time against the selected project.

b. Weekly Timesheet
Use the weekly timesheet to log time for multiple projects in bulk:

  • Access the Weekly Timesheet view.
  • View all your assigned projects in one interface.
  • Enter daily hours for each project and task.
  • Add notes for each entry, if needed.
  • Submit the timesheet for review or approval.

Managing Multiple Projects

1. Project Assignment

Team members can:

  • View a list of assigned projects to focus on relevant work.
  • Access tasks specific to each project.
  • Track time accurately against assigned projects.
  • Monitor project budgets to ensure time utilization stays within limits.

2. Time Allocation

Track time usage across projects by monitoring:

  • Hours Per Project: Understand how much time is being spent on each project.
  • Task-Specific Time: Analyze time spent on individual tasks within a project.
  • Billable vs Non-Billable Time: Compare billable hours to non-billable time for better financial tracking.
  • Budget Utilization: Track logged hours against the project’s predefined budget to avoid overruns.