Logging time for tasks is crucial to track work progress and ensure accurate billing. Invoice Crowd provides two convenient time logging methods: single daily entries and weekly timesheets. These methods enable you to track billable hours, monitor project progress, and generate reports seamlessly.

Time Logging Methods

1. Single Time Entry

For one-off or daily task updates, you can log time with the following fields:

  • User ID: The person who performed the work.
  • Project ID: The associated project.
  • Task ID: The specific task being tracked.
  • Date: The date the work was completed.
  • Duration: Time spent in HH:MM format.
  • Billable Status: Mark time as billable or non-billable.
  • Notes (Optional): Add context or additional details for the entry.

2. Weekly Timesheet

For managing multiple time entries in bulk, the weekly timesheet provides:

  • A consolidated view of time entries by week.
  • The ability to log time for multiple days at once.
  • Automatic disabling of future dates to prevent incorrect entries.
  • Tracking of billable/non-billable status for each entry.

How to Log Time

1. Daily Time Entry

  • Navigate to the project containing the task.
  • Select the specific task.
  • Click on Add Time Entry.
  • Enter the following details:
    • Date: The day the work was performed.
    • Time Spent: In HH:MM format.
    • Billable Status: Mark as billable or non-billable.
    • Notes (Optional): Provide additional details if necessary.
  • Click Save Entry to record the time.

2. Weekly Timesheet

  • Access the Weekly Timesheet view.
  • Locate the relevant project/task.
  • Enter the number of hours for each day in the week.
  • Mark each entry as billable or non-billable.
  • Submit the timesheet for approval or review.

Time Tracking Features

1. Duration Tracking

  • Enter time in hours:minutes format.

2. Billable Status

  • Mark each time entry as billable or non-billable.
  • Track invoiced vs. non-invoiced time for better financial management.
  • Monitor billable hours to assess project profitability.

3. Reporting

  • View comprehensive reports on:
    • Total Logged Hours: The sum of all time entries for a project or task.
    • Billable Hours Summary: Analyze hours marked as billable.
    • Time Logs by Date Range: Filter and review entries for specific periods.