Vendor credits help you track and manage refunds or credits from your vendors. This feature is particularly useful for overpayments, returned goods, or service adjustments. Vendor credits can be applied to future bills or tracked for accounting purposes to maintain financial accuracy.

Prerequisites

Before managing vendor credits, ensure:

  • You have access to the Purchases section.
  • Appropriate permissions to manage vendor credits.
  • An active vendor account in the system.

Step-by-Step Guide

1. Viewing Vendor Credits

  1. Click "Purchases" in the main menu
  2. Select "Vendor Credits" from the dropdown
  3. You'll see a list of all vendor credits showing:
    • Credit Note Numbers
    • Status
    • Vendor Names
    • Amount
    • Due Date

2. Creating a New Vendor Credit

  1. Click "Purchases" → "Vendor Credits"
  2. Click the "+" icon in the top-right corner
  3. Fill in the required information:
    • Select the vendor
    • Enter credit amount
    • Add notes (optional)
  4. Click "Save" to create the credit

3. Applying Credit to Bills

  1. Click "Purchases" → "Vendor Credits"
  2. Locate and open the credit you want to apply
  3. Click "Apply to Bill"
  4. Select the bill to apply the credit to
  5. Enter the amount
  6. Click "Apply" to confirm

4. Using Filters

  1. Click "Purchases" → "Vendor Credits"
  2. Click the filter icon (funnel shape) in the top-right
  3. Filter options include:
    • Vendor name
    • Date range
    • Status
    • Amount
  4. Click "Apply" to filter the list

5. Editing a Vendor Credit

  1. Click "Purchases" → "Vendor Credits"
  2. Find the credit you want to edit
  3. Click the edit (pencil) icon
  4. Modify the required fields
  5. Click "Save" to update